Privacy & Cookie Policy
Effective Date April 2025
We respect your privacy and are committed to protecting your personal information. This Privacy Policy & Cookie Policy explains how we collect, use, and safeguard your data in accordance with The Data Protection (Bailiwick of Guernsey) Law, 2017 and relevant guidance from the Office of the Data Protection Authority (ODPA).
We may collect and process the following types of information:
- Identity & Contact Information – Your name, email address, phone number
- Health & Lifestyle Information – Any information you provide via our Health & Safety Questionnaire, such as:
- Medical conditions
- Past injuries
- Current medications
- Fitness goals and physical limitations
- Lifestyle habits (e.g. smoking, alcohol, sleep, diet)
- Website Usage Information – IP address, browser type, site usage (collected via cookies)
We will only collect special category data (e.g. health data) with your explicit consent.
We collect your data through:
- Forms you fill in on our website (e.g. contact forms)
- Direct communication with us (e.g. emails, phone calls, social media, speak to us directly)
- Completed Health & Safety Questionnaire online or in person
- You use our website (via cookies and analytics)
- Booking or registration systems if available
- We only collect health data with your explicit consent. We collect health and lifestyle information to:
- Assess your suitability for exercise and personalise your training plan
- Ensure your safety during private sessions & classes
- Meet our legal and insurance obligations as a fitness professional
We will never use your health data for marketing or share it without your clear permission unless required by law.
Under Guernsey’s data protection law, we rely on the following legal bases:
- Explicit Consent – for processing health or medical data
- Contractual Necessity – to provide fitness services
- Legal Obligation – to comply with health & safety or insurance regulations
- Legitimate Interests – to manage our business effectively and safely
Access is limited to the trainer(s) responsible for your care. We regularly review security measures to keep your data safe.
We use your data for the following purposes:
- To respond to your enquiries or requests
- To provide personal training services
- To assess your fitness needs (with your consent)
- To manage appointments or scheduling
- To send occasional updates, news, or offers (only if you've opted in)
- To comply with legal and insurance obligations
Under Guernsey’s data protection law, we process personal data based on:
- Consent – for marketing or fitness-related data
- Contractual necessity – to provide agreed services
- Legal obligation – for record keeping and regulatory requirements
- Legitimate interests – to run and improve our business (in a way that respects your rights)
Your personal and health data is never shared with third parties for marketing purposes.
We may share data with:
- Medical professionals or emergency services, only in the case of a health emergency
- Our insurer or legal advisers, only where required and lawful
- IT or software providers (e.g. if stored on a secure cloud system), bound by data protection agreements
We ensure all third parties respect your data privacy and comply with relevant legal standards.
Health & Safety Questionnaires are kept for up to 7 years after your last session to meet legal and insurance obligations. General contact or enquiry data is kept for 12 months. You can request deletion of your data at any time, where lawful.
Under Guernsey law, you have the right to:
- Access your personal data
- Request corrections
- Request deletion (where appropriate)
- Object to or restrict processing
- Withdraw consent at any time
- Lodge a complaint with the ODPA: https://www.odpa.gg/
We may update this Privacy Policy occasionally. The most current version will always be available on our website with the latest effective date.
Our website uses cookies to enhance your browsing experience. Cookies are small text files that are stored on your web browser and help us remember your preferences or activity for future visits.
We use cookies to:
- Remember your previous visits or selected preferences
- Track which pages are viewed to help us understand how our site is being used
- Support the functionality of features such as online bookings or forms
These cookies help us make your experience smoother, more personal, and more efficient. You can manage or disable cookies at any time through your web browser settings.
Most browsers allow you to:
- View which cookies are stored
- Delete existing cookies
- Block new cookies from being saved
Please note that disabling cookies may affect the functionality of certain features on our site.
Under current data protection regulations (including the Data Protection (Bailiwick of Guernsey) Law and GDPR), we are required to inform you about our use of cookies and obtain your consent. By continuing to browse our website, you are agreeing to our use of cookies as outlined in this policy. If you prefer not to allow cookies, you can update your browser settings to block or delete them at any time.
Contact Email: info@formegsy.com
Website: www.formegsy.com
Data Controller: Lydia Cherry
If you have any questions about these policies or how we handle your personal data, please contact us at the above email.